From customer PO to sales order.

Order intake, built around your workflow.

Emails, PDFs, spreadsheets. Your customers keep ordering as usual. Tavalla matches items and shipping addresses, checks prices against your business rules, and turns incoming orders into sales orders in your ERP.

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One order. Every detail accounted for.

From what your customer sends to what your system needs.

Customer order

From [email protected]

To [email protected]

Subject A few things for the Oakland workshop

atlas-maintenance-reorder.xlsx

E10fx=SUM(E8:E9)

Customer reorder spreadsheet, with row numbers, column letters, and an order-total formula
Row	A	B	C	D	E
1	ATLAS MAINTENANCE / PARTS REORDER
2	PO number	PO-10482
3	Account	AM-204 · Atlas Maintenance
4	Ship to	125 Foundry Rd, Oakland CA 94607
5	Requested	Tuesday, 8–11 am
6
7	Item code	Description	Qty	Price / ea	Amount
8	48217	90° hydraulic elbow 25 pieces / box	4 boxes	$14.00	$1,400.00
9	95720	M10 hex bolts 100 pieces / carton	2 cartons	$0.80	$160.00
10	Order total				$1,560.00
11
12	Delivery notes	Rear receiving. Call Casey on arrival. No substitutions without approval.
13	Bill to	Accounts Payable, 900 Broadway Oakland CA 94607
14	Terms	Net 30
15	Submitted by	Casey Morgan · [email protected]
16

Hi Sam,

Can you send 4 boxes of the 90° hydraulic elbows, our part 48217, and 2 cartons of M10 hex bolts, part 95720? Elbows are 25 pieces to a box, bolts 100 to a carton, same as last time.

Send to 125 Foundry Rd, Oakland CA 94607, our Oakland workshop. Tuesday morning would be great, 8–11 if possible. Use the rear receiving entrance and call me when the driver arrives.

Our sheet has the elbows at $14.00 each and bolts at $0.80 each, so I make that $1,560 altogether. Please put this under PO-10482.

No substitutions without checking with me first. Invoice our AP team at 900 Broadway, Oakland CA 94607, on the usual Net 30 terms.

Thanks!
Casey Morgan
Atlas Maintenance
[email protected] · (510) 555-0142

Purchase order

PO-10482

CustomerAtlas MaintenanceAccount AM-204

Ship toOakland depot125 Foundry Rd.
Oakland, CA 94607

Requested deliveryTuesday · 8–11 am

Payment termsNet 30

Sample customer order line items, priced per piece
Your item	Qty	Price / piece
4821790° hydraulic elbow · 25 / box	4 boxes	$14.00
95720M10 hex bolts · 100 / carton	2 cartons	$0.80
Order total		$1,560.00

Delivery notes

Rear receiving entrance. Call Casey on arrival. No substitutions without approval.

Billing / payment terms

Atlas Maintenance · Accounts Payable
900 Broadway, Oakland, CA 94607
Net 30 · Reference PO-10482 on invoices

Prepared by Casey Morgan · PurchasingPage 1 of 1

TavallaOrder preparation

02 / Map

Their shorthand. Your system’s records.

Resolve the order against your customer, ship-to, and item mappings.

Shipping address Matched

125 Foundry Rd., Oakland

OAK-02 Atlas Maintenance · Oakland depot

Matched to the customer’s ship-to record.

Customer part number Mapped

48217FIT-1042

90° hydraulic elbow · Your catalog item

95720FST-2010

M10 hex bolts · Your catalog item

Pack conversion Converted

4 boxes × 25 / box = 100 pieces

2 cartons × 100 / carton = 200 pieces

Boxes and cartons converted to the pieces your ERP stocks.

Customer part numbers and pack sizes, matched to your catalog and stocking units.

Tavalla matches customer item codes and shipping addresses, applies your business rules, and routes exceptions for review before ERP delivery. Enable JavaScript to explore this example.

Results from the order desk.

Less time entering orders

A CPG distributor

Tavalla mapped customer codes, abbreviations, and terminology to catalog items and flagged POs exceeding customer-specific total-unit limits. We identified customers behind recurring issues and worked with them to improve their POs.

Average order-entry time per order: ~8 min → 2.2 min
Includes extraction, staff processing, and exception handling.
Orders needing no exception handling: 65% → 87%
Improved through mappings, guardrails, and customer PO improvements.

Measured over one month. Exception-free orders may still require review.

Fit the workflow. Keep what works.

Your customers’ ordering habits. Your team’s rules. Your ERP.

Your order intake

Emails, PDFs, spreadsheets, and images. Customers keep ordering their way.
Your business rules

Your item mappings, ship-to records, case packs, and pricing checks.
Your review process

Choose what moves ahead and what needs a person’s approval.
Your ERP

Sales orders prepared for your system, with your team or ERP partner.

Improve with every correction.

Use corrections to propose better mappings and rules. Your team approves each change before it applies.

Built around your operation.

We configure intake, business logic, and ERP delivery with your team or implementation partner.

See Tavalla handle real orders.

Share sample POs from your business or a client project. We’ll show you how Tavalla maps and validates them before creating sales orders in the ERP.

Bring your sample orders

From customer PO to sales order.

One order. Every detail accounted for.

Purchase order

Their shorthand. Your system’s records.

The order details, brought together.

Catch the exception before it carries through.

Reviewed by your team. Ready to move.

An order your ERP can use.

Results from the order desk.

A CPG distributor

Fit the workflow. Keep what works.

Your order intake

Your business rules

Your review process

Your ERP

Improve with every correction.

Built around your operation.

See Tavalla handle real orders.